Before using the Schedule, Arya users will need to change a few profile and clinic settings within Arya. This article will go over the steps you need to take in order to use the schedule.
In order to use the Schedule, you first need to do the following:
Specify your Timezone and clinic hours
Specify who at your clinic should be on the schedule
Specifying Timezone
To get started, navigate to your clinic's Settings page by going to the clinic dropdown menu (top right), selecting Edit My Clinics, clicking Edit, and then Edit again beside your clinic name.
In your Clinic Information panel, you will see a dropdown for Timezone, as well as the Start and End time fields. You can specify the timezone you prefer and set your clinic hours that will be reflected in your schedule.
Adding Users to Schedule
Once you've selected your Timezone, scroll down to the User table. Under the Clinical User column, check the users that should be on the Schedule.
📖NOTE: They will only appear on the Schedule once you have done this.
Navigating the Schedule
When you have navigated to the Schedule in Arya, your clinic's schedule will appear on the page. At the top of the page, you can switch between the three schedule views: Day, Week and Month. You can also use the Today button to quickly navigate to the current date.
The buttons on the right allow you to:
Add Appointment - create a new appointment on the schedule.
Add Placeholder - add available or unavailable placeholders.
Add Patient - create a new patient directly from your schedule
Print Daysheet - print off your daysheet (only in single-user Day view).
The left-side panel contains the calendar that allows you to select the day, week or month you wish to view. It also allows you to filter by users. You can select a specific user to view their schedule or select All Users for the overview of the whole clinic schedule.
An additional option available in the Day View - All Active Users - will display only the users who have appointments booked on a selected date and hide users with empty schedules.
You can collapse the panel on the left using the following button:
Creating Appointments
You can create appointments in the following ways:
Using the Add Appointment button in all schedule views
Clicking the + icon on the preferred time slot in single user Day view
Clicking the line corresponding to the time slot in multiple user Day or Week view
Clicking the date in Month view and selecting the time slot from the right-side panel
Creating Placeholders
You can create Available and Unavailable placeholders for your Schedule using the Add Placeholder button at the top of the page. Use the Repeat drop-down in the placeholder creation panel to add recurring placeholders for specific days of the week.