Enabling Online Booking for your Schedule
To make sure Online Booking is enabled for the users in your clinic, you can check their Schedule Settings as described in the article below:
Adding Online Booking Placeholders to your Schedule
Now that Online Booking has been enabled, you can start adding or updating Available Placeholders within the schedule to specify the dates and times that will display within the Online Booking platform for patients.
NOTE: Only the time slots that have Available placeholders and are marked 'for online booking' will be visible for patients using your Online Booking page.
Navigate to the Schedule in Arya. You can add placeholders in all Schedule views, but the most convenient way to review all of them is by using the Month View.
Select Add Placeholder button at the top. This will bring up the Add Placeholder side panel for you to input details.
Please select Available for status and specify the start and end dates for the placeholder, as well as the start and end times. You can also add a Description.
Select Make Available for Patient Self-Booking Online. The dates and times on the placeholder will be the dates and times available and seen on the Online Booking page for patients. This allows you to limit what dates and times are available for patients to book online.
You can also indicate the specific Appointment Types you would like to make available for online booking within this placeholder. You can select all of them or only the specific ones:
This way, you can change the appointment types patients can select for each placeholder.
Once you have selected Make Available for Patient Self-Booking Online you can select Save.
NOTE: Please remember that by adding Available Placeholders you are telling the system that is the only time you are available. If you only want half the day available for online booking, you can make a second Available Placeholder that isn't available to book online that is for the remainder of your clinic office hours.
Making Appointment Types Available for Online Booking
If the necessary appointment type is not visible in the list of available options, you can change that in your Schedule settings.
You can navigate to the Admin Panel by selecting the dropdown menu in the right corner of Arya and selecting Admin. There, select Schedule at the top, then choose Appointment Settings to navigate to your clinics appointment types.
Once you are in Appointment Settings, you can scroll down to the Clinician Specific Appointments. You can create a new appointment type or edit an existing one.
Whether you are creating a new clinician specific appointment type or editing an existing one, you will want to select the Make Available for Patient Self-Booking Online checkbox. This will make this appointment type available for patients to select when booking online. Once you have selected that checkbox and updated any additional information about the appointment type, you can select Save.
Once you have finished specifying which appointment types will be available for patients to book, you are all set!
NOTE: At this time, Clinic Wide Appointment types cannot be made available for online booking. Since Online Booking can be turned on per clinician, only appointment types specific to a clinician will be available.